Acceptable Disability Documentation Policy

Disability documentation for the purpose of providing accommodations must both establish current disability and provide adequate information on the functional impact of the disability so that effective accommodation(s) can be identified. All documentation is kept confidential. 
  • Clearly state the specific diagnosed disability (typed or printed on official letterhead and signed by the evaluator including credentials).  Terms such as “learning styles” or “learning problems” do not constitute an appropriate diagnosis of a learning disability.
  • Include educational, developmental and medical history relevant to the disability.
  • Provide information on how the disability currently interferes with college life and educational performance. List the specific accommodations requested.
  • Diagnostic reports must include the examiner’s name, title and date of testing. 
  • All documentation must be on file prior to any accommodations being provided.
Disability Examples of Acceptable Documentation
Hearing Impairment Statement of permanent hearing loss or speech and hearing evaluation provided by a physician or qualified hearing professional.
Visual Impairment Statement of permanent visual loss provided by a physician or Bureau of Services for Blind Persons (BSBP) evaluation.
Physical/Mobility Impairment Physician’s statement indicating the condition as a long-term disability. Short-term injury may qualify for accommodations on a semester-by-semester basis.
Specific Learning Disability Please review the Learning Disabilities Documentation Guidelines to learn more about documentation requirements.
Attention Deficit Disorder

Attention Deficit Hyperactivity Disorder
Statement of disability or comprehensive evaluation report, which include a diagnosis. Examples are ADD/ADHD behavior rating, evaluation outcomes and accommodations. The diagnosis can be provided by a psychiatrist, psychologist, social worker, Licensed Professional Counselor or others qualified to diagnose ADD/ADHD.
Psychiatric Disabilities Statement of disability or psychiatric evaluation, which includes a diagnosis. Diagnosis can be provided by a psychiatrist, psychologist, social worker, Licensed Professional Counselor or others qualified to diagnose psychiatric disabilities.
Asperger's/Autism Please see a special services counselor for examples of appropriate documentation.
Cognitive Impairment Please see a special services counselor for examples of appropriate documentation.

*There may be other forms of acceptable documentation. The College will consider and evaluate all documentation submitted and engage the student in an interactive process regarding whether the student is disabled and, if so, the nature of any accommodations that may be required.

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