Acceptable Disability Documentation Policy

Disability documentation for the purpose of providing accommodations must both establish disability and provide adequate information on the functional impact of the disability so that effective accommodation(s) can be identified.  All documentation is kept confidential. 
  • Clearly state the specific diagnosed disability (typed or printed on official letterhead and signed by the evaluator).  For example, terms such as “learning styles” or “learning problems” do not constitute appropriate diagnosis of a learning disability.
  • Documentation within the last 3 years is considered current.  For psychiatric disabilities, documentation within the last 6 months is considered current.
  • Include complete educational, developmental and medical history relevant to the disability.
  • Provide current information on how the disability interferes with college life and educational performance.  List the specific accommodations requested.
  • Diagnostic reports must include the examiner’s name, title and date of testing. 
  • All documentation must be on file prior to any accommodations being provided.
Disability Examples of Acceptable Documentation
Hearing Impairment Statement of permanent hearing loss or speech and hearing evaluation provided by a physician or qualified hearing profession.
Visual Impairment Statement of permanent visual loss provided by a physician or Commission for the Blind evaluation.
Physical/Mobility Impairment Physician’s statement indicating the condition as a long-term disability. Short-term injury may qualify for accommodations on a semester-by-semester basis.
Specific Learning Disability Please review the Learning Disabilities Documentation Guidelines to learn more about documentation requirements.
Attention Deficit Disorder

Attention Deficit Hyperactivity Disorder
Physician’s statement of long-term disability or comprehensive evaluation report, which includes: a diagnosis, ADD/ADHD behavior rating or evaluation outcomes and accommodations (administered within three years by a physician. Information can be acquired by a Certified School Psychologist, Social Worker or Licensed Professional Counselor others qualified to administer the tests).
Psychiatric Disabilities Physician’s statement of long term disability or psychiatric evaluation administered within six months by a Psychiatrist, Licensed Psychologist, Social Worker or Licensed Professional Counselor others qualified to administer the tests.
Asperger's/Autism Please see a special services counselor for examples of appropriate documentation.
Cognitive Impairment Please see a special services counselor for examples of appropriate documentation.

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