ACCEPTABLE DISABILITY DOCUMENTATION POLICY

 

Disability documentation for the purpose of providing accommodations must both establish disability and provide adequate information on the functional impact of the disability so that effective accommodation(s) can be identified.  All documentation is kept confidential. 

  • Clearly state the specific diagnosed disability (typed or printed on official letterhead and signed by the evaluator).  For example, terms such as “learning styles” or “learning problems” do not constitute appropriate diagnosis of a learning disability.
  • Current, generally within the past five years for LD (Learning Disability), six months for psychiatric disabilities, or three years for all other disabilities.
  • Include complete educational, developmental and medical history relevant to the disability.
  • Provide current information on how the disability interferes with college life and educational performance and specific accommodations requested
  • Diagnostic reports must include the examiner’s name, title and date of testing. 
  • All documentation must be on file and students must be registered for classes before accommodations are provided.
Disability Required Documentation
Hearing Loss Statement of permanent hearing loss or speech and hearing evaluation provided by a physician or qualified hearing profession.
Visual Loss Statement of permanent visual loss provided by a physician or Commission for the Blind evaluation.
Physical/Mobility Impairment
Head Injuries		 Physician’s statement indicating the condition as a long-term disability. Short-term injury may qualify for accommodations on a semester-by-semester basis.
Specific Learning Disability Psycho-Educational report or Multi-disciplinary Evaluation Team (MET) report: Intelligence Test, i.e.: WAIS or WISCIII Academic test, i.e., KTEA, WIAT, or Woodstock-Johnson Battery (administered within three years by a Certified School Psychologist, Licensed Psychologist, or others qualified to administer the tests).
Attention Deficit Disorder

Attention Deficit Hyperactivity Disorder		 Physician’s statement of long-term disability or comprehensive evaluation report, which includes: a diagnosis, ADD/ADHD behavior rating or evaluation outcomes and accommodations (administered within three years by a physician. Information can be acquired by a Certified School Psychologist, Social Worker or Licensed Professional Counselor others qualified to administer the tests).
Emotional Impairment Statement of long term disability or Multidisciplinary Evaluation Team (MET) report administered within three years by a Certified School Psychologist, Licensed Psychologist, Social Worker or Licensed Professional Counselor others qualified to administer the tests.
Psychiatric Disabilities Physician’s statement of long term disability or psychiatric evaluation administered within six months by a Psychiatrist, Licensed Psychologist, Social Worker or Licensed Professional Counselor others qualified to administer the tests.